SharePoint Modernization: Simplifying Information Access and Strengthening Governance

No of Users

Core Department Heads

Project Duration

6 weeks

About Client

Trascent is a global, forward-thinking Corporate Real Estate (CRE) management consulting firm with the expertise to address the CRE and Facilities Management (FM) challenges of the modern workplace.

Successfully completed the cleanup activities and created a modern home site along with two new client-view pages. The new site has not yet gone live, as the Trascent team preferred to first migrate the existing root site and then proceed with the new site launch. This migration and go-live activity is being handled as a separate project.

Metrics

Design new information architecture for sites.
Identify orphaned sites, provide cleanup strategy.
Implement security measures for sensitive data.
Modern landing page for SharePoint that is intuitive.

Project Synopsis

This project focuses on modernizing Trascent’s SharePoint environment by assessing existing sites, addressing key pain points, implementing a modern Information Architecture, cleaning up orphaned sites, strengthening security for external users and sensitive data, and developing a modern intranet home page. The project also covered the entire cleanup for the SharePoint site.

The Challenge

Legacy SharePoint sites with inconsistent structure and navigation.
Large number of unused/orphaned sites causing content sprawl.
Difficulty in finding and accessing relevant information.
Inconsistent permissions and security controls for external users.
Limited protection for sensitive and confidential data.
Outdated intranet experience with poor user engagement.

The Solution

Conducted a comprehensive assessment of the existing SharePoint environment.
Designed and implemented a modern, user-friendly Information Architecture.
Identified and cleaned up obsolete and orphaned SharePoint sites.
Implemented improved security and access controls for external users and sensitive data.
Developed a modern SharePoint intranet home page with improved navigation and user experience.

The Result

Improved SharePoint navigation and overall user experience.
Entire tenant cleanup which improved storage and user experience.
Improved information discoverability with modern Information Architecture.
Strengthened security and access control for external users and sensitive data.
Delivered a modern and engaging intranet experience.
Improved governance and consistency across SharePoint sites.

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SharePoint Modernization: Simplifying Information Access and Strengthening Governance

Core Department Heads

6 weeks

Technology and Services

Industries

Metrics

Project Synopsis

The Challenge

The Solution

The Result

Get in touch with HexaCorp