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Case Study

Revolutionizing Vendor Selection and Onboarding with Generative AI

No of Users

1000+

Project Duration

4+ Months

About Client

A global leader in industrial manufacturing, the client faced operational inefficiencies in vendor shortlisting and onboarding due to manual, labor-intensive processes, which led to elevated costs and delays. To stay competitive and agile, they sought an automated solution that could enhance the accuracy and efficiency of their vendor management process.

“HexaCorp’s AI-powered solution has transformed our vendor onboarding process from a cumbersome task to an efficient, automated system. The improvements in accuracy and speed have exceeded our expectations, helping us significantly cut down operational costs and enhance our productivity”. – CEO

50%

Decreased Errors

45%

Faster Vendor Evaluations

Project Synopsis

HexaCorp partnered with the client to design and deploy a Generative AI-driven solution using Claude-v2 to automate critical aspects of the vendor onboarding workflow. By leveraging advanced AI techniques and cloud-based infrastructure, HexaCorp’s team transformed the client’s vendor selection and onboarding process into a streamlined, efficient operation.

The Challenge

- Manual and time-consuming vendor selection, causing delays and increasing operational costs.
- High error rates in vendor documentation and RFP (Request for Proposal) analysis.
- Inconsistent and slow communication with vendors, impacting onboarding speed.

The Solution

HexaCorp provided a multidisciplinary team to develop and implement an AI-powered vendor onboarding solution, optimized for automation and precision. The roles and contributions included:
Project Manager: Managed project alignment and tracked timelines.
Business Analysts: Gathered and refined project requirements, and defined scope.
AI/ML Engineers: Developed and optimized the core automation features.
NLP Specialists: Integrated natural language processing to facilitate automated communication and document processing.
Cloud Engineers: Deployed the solution on AWS, ensuring robust and reliable service.
Quality Assurance Analysts: Conducted functionality and compliance testing.
Change Management Specialist: Led user training and ensured seamless adoption.
Automated vendor shortlisting and streamlined communication using Amazon SES for email automation.
AI-driven analysis of RFP uploads for swift validation and decision-making.
Integrated registration form processing, automatically matching vendor documents to requirements.

The Result

60% reduction in vendor onboarding time.
50% decrease in documentation errors, enhancing data accuracy and compliance.
45% faster RFP analysis, enabling quicker vendor evaluations and selections.

Get in touch with HexaCorp

Contact us by mentioning your specific requirements in the form. We extremely value your time and dedication, we will reach out to you at the earliest possible.

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Featured Case Study

Featured Case Study

Featured Case Study

Featured Case Study

Revolutionizing Vendor Selection and Onboarding with Generative AI

1000+

4+ Months

Technology and Services

Industries

50%

Decreased Errors

45%

Faster Vendor Evaluations

Project Synopsis

The Challenge

The Solution

The Result

Get in touch with HexaCorp