Case Study

Enhancing Data Management and Efficiency with Power Apps and SharePoint

No of Users

1500+

Project Duration

5 Months

About Client

Our client is a premier medical institution dedicated to delivering exceptional patient care through cutting-edge medical practices and compassionate service. It offers a comprehensive range of healthcare services, including primary care, specialized treatments, surgical procedures, and rehabilitative therapies. The facility is staffed by a team of highly skilled and experienced healthcare professionals committed to providing personalized care tailored to meet each patient’s unique needs.

Technology and Services

SharePoint Online, Power Apps, Power Automate

Industries

Healthcare

Impressive results and seamless collaboration, HexaCorp have earned our highest recommendation.

– CIO

Project Synopsis

The client had inefficiencies and potential data integrity issues with manual data entry processes.
Employees were entering data manually, which was then stored in disparate locations, leading to inconsistent data backups and difficulties in data retrieval. Additionally, there was no streamlined method for printing the entered data, complicating routine tasks that required hard copies. 

The Challenge

  • Data was stored in various locations without a unified backup system, making it difficult to manage and retrieve when needed.
  • Users needed an easy way to print entered data directly, but the existing process was cumbersome and inefficient.
  • Transitioning employees to a new system required it to be user-friendly and seamlessly integrated into their workflow. 

The Solution

  • We created state worksheets maintained in the flow separately to store backup data in HTML format.
  • This ensured that all data had a standardized backup format, making it easier to manage and retrieve.
  • Using Power Apps, we developed an intuitive interface for employees to enter data manually.  
  • This application ensured data was captured consistently and accurately.
  • The data entered through Power Apps was automatically stored in a SharePoint list. 
  • This centralized data storage improved data integrity and facilitated easy data management and retrieval. 

The Result

  • The standardized data entry and storage process reduced errors and inconsistencies.
  • Users could quickly print data directly from the HTML files, streamlining the process and saving time.
  • The state worksheets in HTML format ensured that all data was consistently backed up and could be easily restored if needed. 

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