Our SharePoint governance strategy outlines how business and technical users leverage SharePoint platform with a careful balance between control and access.
An important but often invisible, part of any site is its governance model—the set of policies, roles, responsibilities and processes that are established to determine how users use SharePoint.
Many organizations have a governance model in place for sites at the central administration or site collection level which is created and maintained by the information technologies (IT) team.
But it is recommended that site owners for sub-sites, such as an individual team site, also create a governance model to address the sub-site-specific issues. A governance model makes it easier to:
- Notify site users when a new sub-site should be created, rather than a list or content on the existing site.
- Ensure sub-sites and content are retired when obsolete rather than consume storage space and dilute search results.
- Ensure the right users have access to the right content.
- Notify sub-site owners of the templates and themes available to them.
- Smoothly transition site ownership.
Elements of a governance model
An effective governance model must address such topics as:
- Site creation
- Permissions management
- Information architecture
- Site lifecycle and retirement
- Storage limits
- Classification of information
- Data protection
- Roles and responsibilities for site support