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Clear List/Library Items

Clear List/Library Items

HexaCorp Clear List/Library Items add-in provides an easy mechanism for users to delete/purge all items from a SharePoint list or library. The add-in allows the user to delete items in Custom lists, Document libraries, Picture libraries and Asset libraries.

Features

  • Allows users to easily delete all items from a SharePoint list or library.
  • Provides option for a user to send deleted items to the recycle bin or permanently delete the items.
  • Works with Custom list, Document library, Picture library and Asset library.
  • Easily accessible from list/library ribbon.
  • Removes folders and sub folders.
  • Displays the number of Parent folders and Items in the List/Library.
  • Provides security trimmed access
  • Works with IE10, IE11, Firefox and Chrome.
  • Works with IE10, IE11, Firefox and Chrome.

Future Enhancements

We are continuously adding features to the add-in and enhancing its utility. Below are features that we are working on for the Clear List/Library Items add-in

  1. Skip checked out items and proceed with deletion.
  2. Support for Versioning settings.
  3. Support for all list types and libraries.

This section illustrates how the functionalities present in this app can be used.

Clear List/Library Items for Custom List:

1. Navigate to a specific list in the site.

2. Click on the “Clear List/Library Items” icon which is available in the ribbon under the “LIST” tab. This is shown in the screenshot below.

3. By Default the “Delete items and send to recycle bin” option will be selected and the number of items in the list will be shown.

4. Click “OK” to send the deleted items to the recycle bin. A message will appear confirming the specified number of items have been moved to the recycle bin.

5. Alternatively, click on “Cancel” to cancel the operation.

6. Check the “Delete items permanently” option.

7. Click “Ok” to completely delete the items. A message will appear confirming the specified number of items have been deleted.

8. Alternatively, click “Cancel” to cancel the operation.

Note: If the custom list doesn’t contain any items and a user clicks on the Clear List/Library Items icon, the message below will appear.

Clear List/Library Items for Library:

1. Navigate to a specific library (E.g. Document Library, Picture Library and Asset Library) in the site.

2. Click on the “Clear List/Library Items” icon which is available in the ribbon under the “LIBRARY” tab. This is shown in the screenshot below.

3. By Default the “Delete items and send to recycle bin” option will be selected and the number of folders and items in the library will be shown.

4. Click “OK” to send the deleted items and folders to the recycle bin.

5. Alternatively, click on “Cancel” to cancel the operation.

6. Check the “Delete items permanently” option.

7. Click “Ok” to completely delete the items.

8. Alternatively, click “Cancel” to cancel the operation.

Note: If the document library doesn’t contain any items and a user clicks on the Clear List/Library Items icon, the message below will appear

Q:1. What is the Clear List/Library Items app?

The Clear List/Library Item is a SharePoint App that works with SharePoint 2013 and SharePoint Online (Office 365). You can install it from the SharePoint App store. It allows users to delete/recycle all the items in a custom list and library without selecting any item.

Q:2. Does the “Clear List/Library Items” app support Libraries?

Yes, it supports document library, picture library and asset library.

Q:3. Does the “Clear List/Library Items” app support Checked-Out documents?

No, it does not support deletion of Checked-out documents.

Q:4. Does the “Clear List/Library Items” app support Versioning settings?

No, it does not support Versioning settings.

Q:5. What permission(s) do I need to use this app?

Delete permission is required to use this app. If you have Delete permission for a corresponding custom list or library, you can proceed by clicking the “Clear List/Library Items” icon in the “LIST” tab for a Custom List and the “LIBRARY” tab for a library in the respective SharePoint ribbon.

Q:6. Does the “Copy/Move” app support Folder?

You need to remove your site URL from the browser’s
“Trusted Sites”
. Perform the following steps to remove the site from “Trusted Sites”:

Step: 1. In your browser go to “Internet options”.

Step: 2. Click on the “Security” option, which will appear in the header of the pop-up window.

Step: 3. In this tab, click on the “Trusted Sites” option. This will enable the “Sites”
button.

Step: 4. Select your site from the
“Websites”
category box.

Step: 5. Next, click on the “Remove” button.

Step: 6. Click the “Close” button to close the window and then the “OK” button to
complete the process.

  1. Works only with lists of type custom list and libraries of type Document library, Picture library and Asset library
  2. Count of sub-folders and count of items inside folders will not be displayed.
  3. The Checked-Out documents will not be supported.
  4. The Versioning settings will not be supported.

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